Flagship Forwarding instructions
IREC International Shipping Guidance and Instructions for 2026
Standard Operating Procedure (SOP) for International Shipment of Test Rockets
Port of Destination: Dallas, Texas, USA
Final Location: ESRA IREC Midland, TX 79701
Organizer: Flagship Forwarding LLC
University Teams to complete:
Complete and return the Shipment Declaration Form no later than 90 days prior to the event date.
Prepare cargo and speak to the designated freight agent in the home country of the University. (Flagship will provide contacts once the form is sent in.)
Ensure cargo is available and shipped no later than 30 days prior to the event date.
Flagship Forwarding LLC to complete:
Provide shipping instructions, routing, and documentation requirements.
Assist with export/import compliance, customs clearance, and delivery to event site.
Confirm receipt of documentation and cargo by deadlines.
Shipping Coordinator
Flagship Forwarding LLC
2 First Ave Suite 104-1
Peabody, MA 01960
Tel: 877-543-9767
email: mike@flagshipforwarding.com
Deadline for Initial Contact to Shipping Coordinator, Shipment Declaration Form with cargo details, and team contact details is April 1, 2026.
Universities must dispatch cargo according to provided shipping instructions and to the designated agents at shipper location by May 1, 2026.
Freight forwarder confirms arrival in the USA and begins customs clearance by June 1, 2026.
Final delivery of shipments to the event venue in Midland is June 7, 2026.
